How does client approval work?

Clients access a branded portal where they can view deliverables, leave comments with visual annotations, and submit approvals. You control what they see and can manage multiple reviewers with different permissions.

Can it handle retainer clients?

Yes, the system supports retainer-based work with monthly hour allocations, rollover rules, and usage tracking. Clients can see their retainer status and hour usage.

How does resource scheduling work?

You assign team members to projects with estimated hours by week. The capacity view shows who's overbooked and who has availability. You can drag and drop to rebalance workloads.

Does it integrate with design tools?

Yes, integrations with Figma, Adobe Creative Cloud, and cloud storage keep assets synced. You can preview designs directly in the platform.

Can I track profitability by client and project?

Yes, the system calculates profitability using time tracked, labor costs, and external expenses against project budgets or retainer values. Roll up to see profitability by client over time.

Is there a mobile app for time tracking?

Yes, the mobile-optimized interface lets team members track time, view tasks, and update status from anywhere. Running timers sync across devices.

Project ManagementMedia & EntertainmentPopular

Agency Project Hub

Creative agency PM with client approvals, resource scheduling, and profitability tracking.

Full source code

One-click export

Fully customizable

Production ready

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Agency Project Hub is designed specifically for creative, marketing, and digital agencies that need to balance creative excellence with business profitability. It combines project management with the workflows agencies actually use—client approvals, creative reviews, resource scheduling, and profitability tracking.

Manage projects from pitch through delivery with stage-gated workflows. Get client feedback and approvals without endless email chains. Schedule your team's capacity and spot overallocation before burnout. Track time for accurate billing and project costing.

From boutique creative shops to full-service agencies, this template helps you deliver great work while running a profitable business.

Why Choose Agency Project Hub?

Discover how this template can transform your media & entertainment operations

Streamline Client Approvals

Clients review and approve work in a branded portal with visual markup tools. No more lost email threads or version confusion.

Optimize Resource Utilization

See your team's capacity at a glance. Schedule work to balance workloads and avoid overallocation or bench time.

Track Project Profitability

Know if projects are profitable while there's still time to course-correct. Compare quoted vs. actual hours and costs.

Capture All Billable Time

Easy time tracking encourages compliance. Running timers, calendar integration, and mobile entry capture every minute.

Manage Creative Assets

Centralized asset library with version history. Creative files are organized and findable, not scattered across drives.

Improve Team Collaboration

Keep all project communication, files, and feedback in one place. New team members get context instantly.

Who Should Use This Template?

This template is designed for healthcare professionals and organizations of all sizes

Creative Agencies

Design, branding, and creative agencies managing client projects with creative reviews and approvals.

Marketing Agencies

Digital marketing, content, and social media agencies with campaign-based project work.

Web Development Agencies

Web design and development shops managing builds from discovery through launch.

Video Production Companies

Video and animation studios with complex production workflows and deliverables.

How to Get Started

Go from template to production in four simple steps

Set Up Project Templates

Create templates for your common project types with phases, tasks, and typical timelines. Speed up project setup.

Configure Your Team

Add team members with roles, rates, and skills. Set up capacity and typical utilization targets.

Connect Your Tools

Integrate with your design tools, storage, and accounting system. Enable client portal for reviews.

Run Projects Profitably

Create projects, assign resources, track time, get approvals, and monitor profitability through delivery.

Features Included

Client Approvals

Resource Planning

Time Tracking

Profitability Reports

Asset Library

Common Use Cases

Managing creative projects from brief to delivery

Collecting client feedback and approvals

Scheduling team resources and capacity

Tracking time against project budgets

Organizing creative assets and versions

Analyzing project profitability

Generating client reports and status updates

Managing retainers and ongoing work

Built With Modern Tech

React 18 with Next.js 14TypeScriptPostgreSQL databaseTailwind CSS + shadcn/uiNode.js backendREST APIReal-time collaborationClient portal

Integrations

Figma / Adobe Creative CloudGoogle Drive / DropboxQuickBooks / XeroSlack / TeamsHarvest / TogglGoogle Calendar / OutlookZapierStripe

Frequently Asked Questions

Everything you need to know about the Agency Project Hub template

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Ready to Build Your Media & Entertainment Solution?

Start building with Agency Project Hub today. Full source code included, deploy in days not months.

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